My Portal

Articles in this section

See more

Adding CPT and ICD Codes to Practice Better

Avatar
Help @ Practice Better
Updated
Follow

🔄 We're freshening things up!

Practice Better is gradually rolling out a refreshed UI/UX design. You may notice that the navigation bar has moved from the top to the left side of the portal. As a result, some screenshots and images in our articles may not yet reflect the updated interface — but the steps and guidance are still accurate.

We're actively updating all articles and appreciate your patience in the meantime. If something looks different than what you see on screen, the functionality is the same — just with a fresh coat of paint.

Save the CPT procedure codes and ICD diagnosis codes you use most so you can add them to Superbills and Claims in a few clicks. You can also share saved codes with your team.

In this article:

Before You Begin

  • Saving codes by the steps in this article is optional. On Superbills, the Procedure Code and Associated Diagnosis Codes fields accept codes from your saved library or free text. Saved codes simply save you time on codes you use often.
     
  • Practice Better doesn't include a CPT code database, so add the CPT codes you use yourself. Practice Better does provide a searchable database of ICD-10 codes when you edit a Claim or Superbill.

Understanding CPT and ICD Codes

  • CPT (Current Procedural Terminology) codes are procedure codes used to report medical, surgical, and diagnostic procedures and services to insurance companies and other payers.
     
  • ICD (International Classification of Diseases) codes are diagnosis codes. Practice Better uses ICD-10 by default.

Adding a CPT Procedure Code

  1. Go to Settings (gear icon) > All Settings > Insurance Billing.
     
  2. Click the Fast Action Button in the bottom-right corner and select Add CPT procedure Code.

     
  3. Enter the Code and a Description. These fields and the Code type are required.
     
  4. Optionally, enter a Modifier (for example, GT) and a Default unit charge. When you add this code to a Superbill or Claim, these values fill in the Procedure Code Modifiers and Unit Cost fields automatically.
     
  5. Click Done in the pop-up.
     
  6. Click Save Changes near the top-right of the page.

💡 You can save the same CPT code more than once with different modifiers, and a single code can include more than one comma-separated modifier.

Adding an ICD Diagnosis Code

  1. Go to Settings (gear icon) > All Settings > Insurance Billing.
     
  2. Click the Fast Action Button and select Add ICD-10/9 Diagnosis Code.

     
  3. Search by code or description to find the diagnosis code you want. To enter your own code instead, click Add new.

     
  4. If you clicked Add new, enter the Code and a Description. Code type, Code, and Description are required.

     
  5. Click Done, then click Save Changes near the top-right of the page.

Using ICD-9 Codes

Practice Better uses ICD-10 by default. If you submit claims with legacy ICD-9 codes, use either option:

  • Turn on ICD-9 for your profile: In the Insurance Billing settings, go to My Profile, click the checkbox next to Use ICD-9 diagnosis codes?, and click Save Changes. The ICD-9 option then appears under the Fast Action Button.

     
  • Choose ICD-9 for a single code: With or without the checkbox selected, click the Fast Action Button, select Add Procedure Code, and choose ICD-9 from the Code type drop-down.

Learn more about Setting Up Your Insurance Billing Profile →

Editing a Saved Code

  1. Go to Settings (gear icon) > All Settings > Insurance Billing.
     
  2. Click the Edit button next to the code you want to change.
     
  3. Make your adjustments and click Update.
     
  4. Click Save Changes near the top-right of the page.

📍 Note: Edits aren't retroactive; update existing Superbills and Claims manually to reflect the change.

Deleting a Saved Code

  1. Go to Settings (gear icon) > All Settings > Insurance Billing.
     
  2. Click the More Options menu (3 dots) next to the code.
     
  3. Select Delete.
     
  4. Click Save Changes near the top-right of the page.

Sharing Codes with Your Team

On a Team plan, you can share saved codes so team members don't need to enter them again.

  1. Go to Settings (gear icon) > All Settings > Insurance Billing.
     
  2. Click the More Options menu (3 dots) next to the code and select Manage sharing. 
     
  3. In the Manage Sharing pop-up, select an option from the Share with... dropdown.
    • Private — not shared with anyone
    • All team members — shared with your full team
    • Specific team members — shared with selected individuals
    • Specific roles — shared with team members assigned to specific roles
       
  4. Click Save changes in the pop-up.
     
  5. Click Save Changes near the top-right of the page.

Team members can select shared codes when they create claims, superbills, and invoices, and when they set up insurance settings in Services. Shared codes don't appear on a team member's own Insurance Billing settings page; only the codes they added themselves appear there.

Learn more about Sharing Resources with Team Members → 

Using Saved Codes in Services, Superbills, and Claims

  • Superbills: Each service or procedure line holds one CPT code and can hold multiple ICD codes. To bill more than one CPT code for a session, add another line. Learn more about Working with Superbills →
  • Services: Diagnosis codes attached to a Service are added to the session note when one is created. Procedure codes aren't saved to the client record; only diagnosis codes are. Learn more about Adding Insurance Billing Codes to Services →

Related articles

Article is closed for comments.